Frequently Asked Questions
Are there specific categories for entry to the Awards Scheme?
Each application can be entered into the Civic Trust Awards, Pro-Tem Awards (for temporary projects or installations) or the AABC Conservation Awards scheme. For Civic Trust Awards entries, the eventual National and International Award winners are then considered by National Panel for an additional Special Award.
Can I submit multiple projects?
Yes, but each scheme must be entered as separate entries. We do not accept masterplans or multiple buildings submitted under one application. If you submit multiple buildings offering differing use classes, design approaches/standards etc, your application may be deemed unsuccessful or withdrawn.
Do I need to complete all sections of the application form?
Yes, each section makes up the key criteria to winning a Civic Trust Award. We strongly recommend that you consult with your access consultant when completing the Universal Design Section. Also, please ensure ALL credits and contacts are listed at the time of application as these will appear in the winners brochure and on certificates/website should the project be successful.
What are the word/character limits on the application form?
For the Scheme Description, Sustainability, Inclusive/Universal Design and Community Impact sections of the application form, the character limit for Civic Trust Awards entries is 3000 characters per section including all spaces and special characters (bullet points, commas, full stops etc). This equates to approximately 500 words.
For Pro-Tem and AABC Conservation Entries the character limit is 3000 per section, plus an additional 3000 for Pro-Tem Details and 12000 for Conservation Details. All character limits include spaces, commas, full stops and other special characters.
Can I submit phased projects?
Yes, as long as the phase is fully completed in terms of landscaping, parking etc and the determination of the projects success will not be impacted by ongoing works.
Can I resubmit a project that has been entered previously and was unsuccessful?
If a project was considered unsuccessful due to its incomplete nature, or if there were access issues or other problems which resulted in difficulties when undertaking the assessment visit, it is possible to resubmit the entry. Please email us to discuss resubmission.
Can I enter a private house?
Whilst it is possible to enter a private residence to the Civic Trust Awards or AABC Conservation Awards, in addition to architectural merit, our assessment criteria also consider issues such as sustainability and community impact or engagement - for example, the contribution of the project to the streetscape. Successful applications must also demonstrate how they meet these criteria.
Can I enter projects from overseas?
Yes, entries from all over the world can be submitted to the Civic Trust Awards for consideration. This is not limited to just UK practices working abroad, overseas applicants can also submit their projects to us.
What are the eligibility dates for completion of schemes?
For 2020 entries, schemes completed between 1st January 2017 and 1st September 2019 are eligible to apply. If your completion date falls outside this window, it still may be possible to enter. Please email us for more details.
How many images can I submit? What is the maximum size of images?
Up to 20 images (JPEG only) can be submitted in support of each application and uploaded to our online application portal. Each image should be no larger than 5MB in size. Images supplied at application stage are used for production of the winners’ brochure and on our website. Photos must be supplied in high resolution JPEG format (not PDF or TIFF) within the max 5MB limit. All photos must be clean images (free from borders, notes, text etc) and must not be a picture collage.
PLEASE ENSURE WHEN NAMING IMAGES, YOU DO NOT INCLUDE ANY SPECIAL CHARACTERS OR SYMBOLS (e.g. & or ©) AS THIS IS LIKELY TO CORRUPT THE FILES AT UPLOAD STAGE.
Can I submit plans and cross sections of the project?
There is a facility to upload three PDF documents to our online application system to accompany your entry at a suitable scale. Your application must be accompanied by the following supporting documentation and uploaded as part of your submission:
- Site Context Plan - please include a site plan (PDF format) of the scheme of sufficient scale (eg 1:1250 or 1:500) to show the site in relation to streetscape and surrounding buildings. A multiple page PDF can be submitted (max file size 5MB per PDF)
- Ground floor plans and Cross Sections (PDF format) must be submitted if the application is for a building, at suitable scale (eg 1.100 or 1:200 for larger projects). If the project is an extension or conversion, before and after plans should be submitted and clearly labelled, or the extension marked in a red colour for clarity. A multiple page PDF can be submitted (max file size 5MB per PDF).
- Landscaping Plan (PDF format) OPTIONAL - for landscaping or Public Realm projects, a plan showing scheme layout/scheme details can be included. A multiple page PDF can be submitted (max file size 5MB per PDF).
These do not need to be A4/A3 size as assessors will view these documents on screen and can zoom into certain elements of the document.
Can I send additional information to support my application such as literature, DVD’s etc?
No, we do not accept additional literature to accompany your application (such as reports, news articles etc) but applicants are encouraged to provide a short video (approx. 2 mins) of the scheme which can be made available to us via WeTransfer to firstname.lastname@example.org prior to the closure of the application round.
Can I pay my entry fee over the phone?
No. Entry fees must be paid online by credit/debit card at the time of entry. Civic Trust Awards Members can be invoiced for their application fee(s). To become a Member, please CLICK THIS LINK
Is there a discount to application fees for charities, community groups or not-for-profit organisations?
Unfortunately, as a not-for-profit organisation ourselves, we need to cover the cost of assessment and administration of our entries and as such, are unable to offer further discounts on the application fee unless you are a member of the Civic Trust Awards. Membership details can be found here
Can someone from the architecture practice be there during the assessment visit?
No, although we do ask that someone from the scheme be there to provide access to the project for our assessors where necessary. N.B. Our assessors do not require a formal presentation of the scheme at the time of their visit.
Are all schemes visited?
Where possible, projects are visited by our assessors during September and October as part of the fist stage assessment process. However, for international entries and in some areas of the UK where schemes are remote (or no local assessment team is available), a thorough desk assessment of these projects by members of our National Panel in will be conducted in leiu of the assessment visit. For International Civic Trust Awards entries, the applicant must also submit two citations from locally accredited community or local authority organisations outlining their support of the project. Clear drawings and photographs showing the context and before and after images are also essential.
When do we hear if we’ve been short listed?
If projects have been considered successful at the first stage assessment, they are considered to be “Regional Finalists” and will be notified in November if they have been put forward to the second tier assessment. National Panel then review all regional winners to determine the final list of National (& International) Winners. Applicants will then be notified a second time in December 2019 whether they have been successful Nationally/Internationally and subsequently invited to purchase tickets for the 2020 Awards Ceremony.
When and where is the Award Ceremony?
The 2020 Awards Ceremony will take place in March 2020 date and venue tbc